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Central Region Grant Reimbursement Process
SECB Grant
Application Documentation:
- Central Region SECB Grant Agreement
- View DPS-ECN Grants page for more information
Required Documentation to Submit:
- Source Documentation such as Invoices, Detailed Receipts, etc. and;
- Packing Slips or spreadsheets from the vendor showing Serial Numbers and pricing for Equipment purchased; and
- Proof of Payment; and
- Quarterly Progress Reports - Provide brief updates on project status
- Review Grant Deadlines Table Below
Grant Process
Application Documentation to Submit (SECB and SHSP Grants):
- Vendor Proposal
- Governing Body 50-50 Resolution (Agency commits to pay matching funds of 50%)
- Review Grant Deadlines Table Below
Required Documentation to Submit (All Grants):
- Source Documentation such as Invoices, Detailed Receipts, Payroll Reports, etc. and;
- Packing Slips or spreadsheets from the vendor showing Serial Numbers and pricing for Equipment purchased; and
- Proof of Payment; and
- Quarterly Progress Reports - Provide brief updates on project status
- Review Grant Deadlines Table Below
Helpful Links
These links can be provided to your Auditor/Treasurers:
- Source Documentation & Proof of Payment requirements
- What is Proof of Payment?
- State Grant Process page
- DPS-ECN Grants page
Central Region Grant Reimbursement Process
Grant Request Prerequisite Form
Complete this form if you have a new infrastructure project or training/exercise request. Your request will be reviewed by the Regional Advisory Committee (RAC).
Current Grants
- [STATE] State Emergency Communication Board (SECB Grant)
View ECN Grant Process
ECN Conference Grants Video (2015)
Grant Deadlines
| Grant | Deadline | Submit |
|---|---|---|
| SECB - Grant Applications Due | Completed | Vendor Quote and 50-50 Resolution |
| SECB - Proof of Progress Due | N/A at this time | County Board Resolution/Minutes/Invoice |
| SECB - Turn Back Funds Evaluated (tentative) | N/A at this time | Vendor Quote and 50-50 Resolution |
NG911 Grants - Grant Agreements ended March 31, 2022
Application Information - Grant Agreement ended March 31, 2022.
Visit the GIS Information page for more information.
- DPS-ECN 9-1-1 Grant Program Overview
- NG911 Grant GIS Application Award Letter
- NG911 Grant GIS CMNESB Award Next Steps Memo
- Central Region GIS Grant Agreement
- Memo and Notification of Forfeiture Form
- NG9-1-1 GIS Presentation on 4/8/2021 (MP4)
Grant Steps
- Central Region GIS Grant Agreement
- NG911 Grant GIS Addendum
- CMNESB NG911 GIS Grant Guidelines
- NG911 Grant GIS CMNESB Reimbursement Next Steps Memo
- ECN's request for detailed explanation of the employee's assigned TASK(s)
Submit these items at the end of every quarter for your grant request:
- [Invoice] Reimbursement Request Memo on County Letterhead (View Grant Guidelines page #3 for instructions)
- [Itemized Expenses] Work Hours Spreadsheet (One per in-house employee. Not applicable for vendor invoices.)
- [Proof of Payment] What is Proof of Payment? Cancelled Check/ACH information/Payroll Report (showing work substantiated in each Work Hours Spreadsheet). HSEM Grant Manual states, "It is the responsibility of the sub-grantee to clearly demonstrate how the source documentation aligns with the expenses included in a grant request." What does this mean? Please circle the GIS hours on your payroll reports that are represented in your Work Hours Spreadsheet so that the payroll report clearly substantiates the Work Hours Spreadsheet. You may need to note which quarter the work was completed in. Note: If your county system does not have a specific payroll code for grants, or does not have the ability to enter GIS notes into a field, then you must write the amount of GIS hours onto the payroll report that match your Work Hours Spreadsheet that pay period and/or quarter and have your supervisor sign-off.
- Progress Report (one per county)
Application Information - Grant Agreement ended March 31, 2022.
- DPS-ECN 9-1-1 Grant Program Overview
- NG911 Grant CPE Application Award Letter
- NG911 Grant CPE CMNESB Award Next Steps Memo
- Central Region CPE Grant Agreement
Submit invoices and cancelled checks at the end of every quarter for your grant request:
- Invoices that are dated and include a list of itemized charges and Serial Numbers
- Packing slips showing Serial Numbers for Equipment purchased
- Proof of Payment in the form of a cancelled check or an expenditure report
- Quarterly Progress Reports